- the server log file data acquired and assembled by our hosting provider while you are accessing the web pages of the office, and
- the data processed if you are contacting the office by way of email, letter mail, telefax, telephone, or by visiting the office in person.
1 Notions and Definitions / Categories of Persons Affected
Personally identifiable information comprises all information suitable to define or find out who you are, or that may be traced back to you (IP address; email address; name; phone number; postal address; etc.). We recommend to be cautious while using the Internet, because no Internet, email or mobile transmission is ever considered to be fully secure or error free but could instead be intercepted, or monitored, by third parties. Because most email and mobile transmissions are not encrypted, you should take special care in deciding what information you send us by email, text message, or other mobile transmission. This is the reason for which we are not offering any means on this and our other Internet domains where you could enter your email address, your name, your phone number, postal address or other personal data. We are furthermore not using any database on our hosting provider's server system that would hold personal data on our visitors, or our customers. For the same reason, all customer data is stored, administered and processed exclusively inside our office. We are never using server or other computer systems of our hosting provider or other third parties for this purpose.
2.1 HostingWe are not using own servers for making available our Internet pages but are instead using hosting servers of other companies. We are evaluating meta and communication data that we obtain from those hosting service providers and make sure that we are not distributing any user or customer data to the hosting service providers.
2.2 Acquisition of User Data and Web Logs on our Internet PagesOur office obtains web log files from the hosting service providers, which contain the following pieces of information transmitted by either the visitor's computer or the visitor's Internet service provider to our hosting service provider's server system, which automatically stores the following info in the web log files while you are invoking one of our pages:
- browser incl. type/version
- operating system (if transmitted)
- referrer URL (previously visited site)
- Internet protocol (IP) address (hostname) of your PC
- your provider
- date and time of server query
- those of our website pages you visited
2.3 External Data Processors and other Third PartiesAs we are not using own servers for making available our Internet pages, our web sites are published using hosting servers of other companies. To prevent unauthorized access to visitors' or client's data even if processing or maintenance contracts would exclude access to personal information, we have a policy of never cooperating with other third parties and we are, therefore, not disclosing your data to our hosting service providers, any other data processor company or any other third party. We are furthermore not providing or using contact forms on our pages and are not storing any data subject information in databases on our hosting service providers' server systems. We retain the right to contact the authorities and forward the corresponding data to them within the limits of the law should there be unauthorized access to our systems or corresponding activity documented in the web log files.
2.4 Transmission to Other CountriesThe websites of our domains are not sending any information acquired in the European Union (EU) or the European Economic Area (EEA) to a third country outside the European Union (EU) or the European Economic Area (EEA), and the office is furthermore not processing any data subject's data in a third country.
2.5 Plug-ins and Analysis Tools of other CompaniesOur websites are not using any plug-ins or tools of other companies to evaluate your visit of our Internet pages. We are not using any social-media related tools or plug-ins.
2.6 CookiesWe are not generating any cookies on this and our other web sites that would necessitate the website visitor's consent. While using SSL encrypted page access (https://..) our web hosting provider transfers auxiliary files, called session cookies, that are technically necessary for the secure https: access before being automatically deleted upon either leaving the page or closing your browser (details may depend on the individual browser used). Session cookies do not contain any data we could evaluate and are not being sent from or to our office but are being exclusively exchanged for technical reasons between you and the web hosting company hosting our domains.
2.7 Legal Basis for Data ProcessingThe legal basis for temporarily storing data and web log files is given by article 6(1)(f) of the GDPR.
2.8 Photographies / Copyright of Images, Graphical Representation, Video Sequences, etc.Unless otherwise specified, all images, graphical representations, video sequences and code examples have been generated or written by the proprietor of the office and its websites who is also holding the copyright to all content thus displayed. Some of the portrait images of the office proprietor were taken by the photographer specified in the images' caption.
2.9 Remark for Users of Proxy ServersUsing a proxy server instead of directly accessing our pages may occassionally mean that you are being presented not the current version of our websites but older versions that have been cached that is, stored, on the proxy server provider's system. The same may apply if you are accessing cached website versions offered by some Internet search engines. It is possible in those cases that your IP transmission data, otherwise stored in the web log files, is either not being transmitted or being transmitted in an incomplete or modified manner to our web hosting provider's system. Not having any contractual relationship with any of the proxy service providers or search engine companies, the acquisition of data transmitted to these companies and their evaluation of your data is completely outside the scope of our influence.
3 Data Acquired in Connection with Incoming Postal Mail. Emails, Phone Calls and Other Means of Communication
3.2 Keeping Legal Retention PeriodsFollowing German legal requirements on data retention, especially those listed in paragraph 147(1) und (3) AO (German Fiscal Code), paragraph 257(1) HGB (German Commercial Code) and other German legal codes, we keep the requirement of keeping the data listed in the beforementioned laws and regulations for a total of six resp. ten years after the current year ends.
In case you sent us email or letter mail containing additional personal information for which there has not been defined any legally binding archiving period, and you wish that information be erased, you may contact the office in order to have us erase your data in case we still keep them.
3.3 Business-related Processing of DataIn addition to this, our office processes
- contract related data like, for example, scope of a contract, customer addresses. customer numbers. customer category, contract duration; and
- payment related information like banking account; payment periods; payment history; etc.
3.4. Legal Basis for Data ProcessingThe legal basis for processing in case we have received the data subject's consent is given by article 6(1)(a) of the GDPR.
Processing data received in connection with the transmission of an email is done following article 6(1)(f) of the GDPR. In case you initiated the email exchange to enter a contract, processing by our system is also allowed by article 6(1)(b) of the GDPR.
4 Right of Access, Right to be Forgotten and Other Rights of Data SubjectsAt any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
4.1 Right of AccessYou have the right to always request a copy of the information that we hold about you. This includes the data proper, their origin, who gets copies of the data, information on their processing and the purpose of storing and processing the data including all other information we might have. Please address your request on these data to our email address firstname.lastname@example.org or to the postal address given in section 5.
4.2 Right of RectificationAs outlined in article 16 of the GDPR you a the right to correct data that we hold about you that is inaccurate or incomplete. Please address your request on these data to our email address email@example.com or to the postal address given in section 5.
4.4 Right to Restriction of ProcessingFollowing article 18 of the GDPR, you have a right to restrict the processing of your data where certain conditions apply. Please address your corresponding request to our email address firstname.lastname@example.org or to the postal address given in section 5.
4.5 Right to Complain / Right to Judicial ReviewAs outlined in article 77 of the GDPR, you have always a right to lodge a complaint directly with the supervisory authority; and always a right to complain with our office.
4.6 Right to ObjectFollowing article 21 of the GDPR, you always have the right to object to certain types of processing your data such as direct marketing (currently not done by our office), or other kinds of processing. Please address your corresponding request to our email address email@example.com or to the postal address given in section 5.
4.7 Withdrawal of ConsentAs outlined in article 7(3) of the GDPR, you have a right to widthdraw your consent to process your data at any time. Please address your request to withdraw your previous consent to our email address firstname.lastname@example.org or to the postal address given in section 5.
The data controller of this website is:
Dr. Rudolf R.H. Dittrich
Development Office for Applied Physics
and Engineering / System Software Development
RD-AVENUE® is a registered trademark of Dr. Rudolf R.H. Dittrich in Germany; all rights reserved; registration in other countries either pending or reserved.